Work Environment

Be the Best Hot-Desk Partner in the Office


Hot-desking is becoming one of the latest buzzwords for the ‘modern office’ setup. The dictionary defines hot-desking as the practice, in an office, of allocating desks to workers when they are required or on a rota system, rather than giving each worker their own desk.

Rapid advancements in technology and high costs of purchasing office equipment are changing the office landscape for most companies. Professionals are also able to be more mobile and don’t have to be desk-bound from 8 to 5 to do their jobs. And that’s why hot-desking is becoming a viable solution for companies.

Whether you’re sharing office space through the FutureSpace program, or facing a corporate roll-out of hot-desking within your organisation, one thing’s for certain. The better working buddy you make, the more you will get from this unique sharing experience.

FutureSpace have identified the following 3 top tips for you to be the best desk partner in your office:


1. Know before you start

There are a few things to consider before you embrace the hot-desking experience. The most critical being how your calls and IT infrastructure will follow you. If you’re using a landline, you need to know how your calls will come through to you. IT is obviously even more critical, especially if only some desks offer you the network infrastructure you need. You may want to opt to carry portable programs on a USB stick or external drive, and you’ll need to know how to access your data. 

Lastly, now’s a great time for you to sit down and get yourself organised. Gone are the days of ‘organised’ paperwork stacking up everywhere. Invest some time in sorting yourself out, grab a physical diary or app to help you track your work, and simplify your life so you aren’t nomadically moving piles of unnecessary junk between desks every day.


2. Figure out what you really need

In the same vein, it’s time to figure out how you’re going to manage things such as your reference material used daily. Try and store as much electronically as possible, and make sure anything physical you do need to refer to is part of your kit. Our desks are typically cluttered with things that move maybe once a month. Hot-desking gives you the opportunity to work out what actually gets used daily, and ditch the rest.

If you’re working in a shared office or open plan office, it’s also critical to know what to do if you really do need ‘alone’ time. Maybe you need to work on a large document or possibly host a private video call. This may mean booking a meeting room or working from home. You just need to have a plan in place. Likewise, learn to deal well with interruptions. Perhaps bring headphones to cancel out background noise.

On the plus side, a different seat every day makes you far more difficult to find! While you can’t colonise the walls of a cubicle anymore, don’t be afraid to add a little personalisation to the desk to reduce anxiety and keep you comfortable.


3. Be a great desk partner

The secret to a great shared desk experience is the same lesson momma always taught us. Share nicely! Tidy up the desk every day, and wipe down your crumbs and debris before you leave! If you’ve significantly altered things like the chair height, be ready to swap them back so your partner doesn’t get a horrible shock. And remember, the whole experience opens you up to fantastic networking opportunities, so don’t miss out on the chance to develop some new contacts for the future.


While it may seem like a stressful experience at first, shared desks can be a fabulous opportunity for growth and development – especially if you’re renting space through the skilled hands of FutureSpace, where you have no worries except your own business to cultivate. They will handle the rest for you! For more information on temporary office spaces, contact FutureSpace on (010) 300 6000 or email


Leave a Reply

Your email address will not be published. Required fields are marked *